View Payment and Report Status information

All contracts are located in the Acquittals Dashboard from the Contract Management Hub app. A Funded Organisation user must be assigned permission to the Contract Management Hub app. Refer to Assign Permission Role/s.

View Payment and Report Status provides Funded Organisation users with a view of the payments and reports which have been scheduled based on the details of the contract's service agreement.

Example This P2i functionality is useful when the Funded Organisation user is not directly involved in the workflow of the report (i.e. work item Work Item is known by many names ... report, acquittal, form, work order.) and would like to review the attachment/s. If the user were involved in the workflow of the work item, they would go to the relevant app in the Acquittals Dashboard (e.g. Social Service Fulfilment app for the Performance Based Acquittal) and click the Completed list.

To access the Payment and Report Status:

From the Acquittals Dashboard, click Contract Management Hub app.
Click the Contract Number.

Tip Refer to Search for contracts for more information of searching for contracts.
Click View Payment and Report Status.

Review the information on the screen (e.g. Payment Status and Report Status).

Tip Click a hyperlinked report (e.g. AFS 1 or PBA 2 as in the above screen capture) to open the work item Work Item is known by many names ... report, acquittal, form, work order. to view its details (including any attachments and comments)

Note

Report Type can be Periodic or Non-Periodic.

Payment Period is displayed in 'date from - date to' format (e.g. 01/01/2020 - 31/03/2020).

**TABLE:** Report Status - values and description
Report Status	Description
Scheduled	Report is scheduled but not yet available to commence editing and begin the submission process to the department.
Open or New	Report is available to commence editing and begin the submission process to the department.
Reopened	Performance Based Acquittal is rejected by the department. The report is waiting for rework by the Outlet Data Entry.
Reported	Performance Based Acquittal is submitted by the Outlet Data Entry to the Service Outlet Manager for endorsement.
Supplier Endorsed	Performance Based Acquittal is endorsed by the Service Outlet Manager and ready for the Budget & Finance Officer to enter unspent funds.
Unspent Funds Reported	Performance Based Acquittal has unspent funds reported by the Budget & Finance Officer. The report is waiting for the Organisation Director to approve or reject.
Supplier Approved	Performance Based Acquittal is approved by the Organisation Director. The report is waiting for assessment and a department decision to approve or reject.
Supplier Rejected	Performance Based Acquittal may be rejected by the Service Outlet Manager. The report requires rework by the Outlet Data Entry. Performance Based Acquittal may be rejected by the Organisation Director. The report requires rework by either: the Budget & Finance Officer on the unspent funds, or the Outlet Data Entry on the measures (requires endorsement again by the Outlet Manager and checking the amounts of unspent funds by the Budget & Finance Officer).
Assessed	Applicable to the department's view of a contract. This status is shown in the Contract Management Hub App for the contract - click View Scheduled Reports. Performance Based Acquittal is assessed by the department's Contract Officer and is waiting for the department's Contract Manager to approve or reject the report.
Department Approved	Performance Based Acquittal is approved by the department's Contract Manager.
Assessment Rejected	Applicable to the department's view of a contract. The Funded Organisation view does not use this value. This status is shown in the Contract Management Hub App for the contract - click View Scheduled Reports. Performance Based Aquittal is rejected by the department's Contract Manager and is waiting on action from the department's Contract Officer.
Department Rejected	Applicable to the department's view of a contract. The Funded Organisation view uses value Reopened. This status is shown in the Contract Management Hub App for the contract - click View Scheduled Reports. Performance Based Acquittal is rejected by the department. The report is waiting for rework by the Outlet Data Entry.
Pending Director Approval	Annual Financial Statement / Financial Acquittals is waiting for approval by the Organisation Director.
Rejected by Director	Annual Financial Statement / Financial Acquittal is rejected by the Organisation Director. The report requires rework by the Budget & Finance Officer.
Submitted to Department	Annual Financial Statement / Financial Acquittal is approved by the Organisation Director and submitted to the department's Finance Officer to approve or reject.
Accepted by Department	Annual Financial Statement / Financial Acquittal is accepted by the department's Finance Officer.
Submitted	Milestone report is submitted by the Outlet Data Entry to the department's Contract Officer to endorse the report.
Acknowledged by Department	Client Management Report is received by the department.
Rejected by Department	Milestone report is rejected by the department's Contract Officer. The report is waiting on the Outlet Data Entry for rework and resubmit. Annual Financial Statement / Financial Acquittal report is rejected by the department's Finance Officer. The report is waiting on the Budget & Finance Officer for rework and resubmit to the Organisation Director for approval.
Approved by Department	Milestone report is approved by the department's Contract Manager.

**TABLE:** Payment Status - value and description
Payment Status	Description
Pending	Payment for the period has not been released.
Released	Payment for the period has been released.